Office Manager and Accounting Administrative Assistant

Position Overview

In addition to providing administrative support to Green Courte’s Chief Financial Officer and accounting team, the Office Manager and Accounting Administrative Assistant is the heart and soul of the company culture. In this forward-facing role, the successful candidate will man the front of the house and take ownership of the office environment by planning and managing our weekly breakfasts and our monthly “lunch and learn” events and keeping our beloved beverage supply stocked. We are looking for a rock star that will set the tone of the office by greeting guests and fellow employees with energy and enthusiasm and in addition to contributing as an essential member of the accounting team.

Key Responsibilities:

  • Greeting all visitors in a friendly and professional manner

  • Answering all telephone calls professionally with helpful enthusiasm; screening and forwarding calls as appropriate and taking thorough messages upon request

  • Receiving all mail, packages and deliveries and distributing to the appropriate parties

  • Facilitating sending outgoing mail, including processing mass mailings and overnight and courier packages

  • Maintaining a clean, efficient and functional office environment      

  • Managing conference room calendars and scheduling events/meetings

  • Performing basic office equipment maintenance; scheduling service requests when needed

  • Ordering office and kitchen supplies and reviewing all vendor contracts and services to reduce excessive overhead

  • Assisting with ordering anniversary gifts and planning company events

  • Running miscellaneous errands for the office

  • Monitoring and maintaining contact and property databases within our software service, Dynamo

  • Providing administrative support for the Chief Financial Officer and the accounting team, including document preparation, meeting and event coordination, business mailings, etc.

  • Preparing expense reports for accounting team members as necessary

  • All other duties as assigned

Experience and Qualifications:

  • Bachelor’s degree preferred

  • 1-3 years of related experience

  • Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); experience using contact and property databases preferred

  • Excellent interpersonal and customer service skills

  • High level of initiative and a positive attitude

  • Ability to respond effectively and with high urgency to questions, sensitive issues and/or complaints

  • Exceptionally organized and attentive to details

  • Ability to work efficiently and accurately under pressure in a fast-paced environment

  • Ability to work independently with limited supervision

Qualified candidates are encouraged to submit a resume and cover letter to Emily O’Brien at Resumes submitted without cover letters will not be considered.