Executive Assistant to the Chief Operating Officer

Key Responsibilities:

  • Track multiple tasks and/or projects across departments and develop visuals for timelines and due dates, deliverable descriptions, point people, status updates, etc.

  • Draft, summarize and/or proof general correspondence, announcements, forms, charts, tables, graphs, business plans, presentations, etc., as requested

  • Communicate quickly and clearly with various departments and personnel when necessary to obtain information and insight requested by senior management

  • Handle confidential and non-routine information with absolute discretion

  • Prepare expense reports and manage all travel arrangements and logistics

  • Answer, screen and direct phone calls, take messages, provide information with discretion, redirect calls as appropriate and arrange conference calls

  • Plan and manage the execution of meetings, lunches, conference and other events

  • Provide general office support dependent on the needs of the team (i.e. reception backup, filing, assisting other team members as necessary, etc.)

  • All other duties and special projects as assigned

Experience and Qualifications:

  • Proven ability to handle confidential and non-routine information with absolute discretion

  • Bachelor’s degree required

  • 4-6 years of experience supporting senior executives, preferably in the financial services or real estate industries, or transferable experience with similar level of responsibility

  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); experience in Smart Sheet, Google Maps, CoStar and contact/property databases is preferred

  • Exceptional written and verbal communication skills and ability to present information to an internal department and/or groups of employees

  • High level of initiative and a positive attitude, great judgement and grace under pressure

  • Ability to respond effectively and with high urgency to questions, sensitive issues and/or complaints

  • Exceptionally organized and attentive to details

  • Ability to work efficiently and accurately under pressure in a fast-paced environment

  • Ability to work independently with limited supervision

Qualified candidates are encouraged to submit a resume and cover letter to Emily O’Brien at careeropportunities@greencourtepartners.com. Resumes submitted without cover letters will not be considered.