Executive Assistant to the Chief Executive Officer

Position Overview

Green Courte is currently seeking an exceptional candidate to fill the position of Executive Assistant to the Chief Executive Officer (“CEO”). The successful candidate will serve as the CEO’s “right hand” and will create leverage for the CEO and throughout the organization by demonstrating exceptional organizational and verbal and written communication skills in addition to unquestionable judgement and discretion. This is a special opportunity for a special person who is seeking the ability to have a high organizational impact and involvement in nearly all aspects of our business.

Key Responsibilities:

  • Draft, summarize and/or proof general correspondence, announcements, forms, charts, tables, graphs, business plans, presentations, etc. as requested

  • Communicate quickly and clearly with various departments and personnel when necessary to obtain information and insight requested by CEO

  • Track multiple tasks and/or projects across departments and develop timelines for due dates

  • Answer, screen and direct phone calls, take messages, provide information with discretion, redirect calls as appropriate and arrange conference calls

  • Prepare expense reports and manage all travel arrangements and logistics for the CEO

  • Plan, coordinate and ensure the CEO's schedule is followed and respected; act as both facilitator and "gatekeeper" for direct access to the CEO's schedule and office

  • Plan and manage the execution of meetings, lunches, conferences and other events

  • Provide a bridge for smooth communication between the CEO and internal departments

  • Demonstrate leadership to maintain credibility, trust and support with senior management staff

  • Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately

  • Have a sense for the issues taking place in the environment and keep the CEO updated

  • Prioritize conflicting needs, handle matters expeditiously and proactively and follow through on projects to successful completion, often with deadline pressures

  • All other duties and special projects as assigned

Experience and Qualifications:

  • Proven ability to handle confidential and non-routine information with absolute discretion

  • Bachelor’s degree required

  • 4-6 years of experience supporting senior executives, preferably in the financial services or real estate industries, or transferable experience with similar level of responsibility

  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); experience in Smart Sheet, Google Maps, CoStar and contact/property databases is preferred

  • Exceptional written and verbal communication skills and ability to present information to an internal department and/or groups of employees

  • High level of initiative and a positive attitude, great judgement and grace under pressure

  • Ability to respond effectively and with high urgency to questions, sensitive issues and/or complaints

  • Exceptionally organized and attentive to details

  • Ability to work efficiently and accurately under pressure in a fast-paced environment

  • Ability to work independently with limited supervision

Qualified candidates are encouraged to submit a resume and cover letter to Emily O’Brien at careeropportunities@greencourtepartners.com. Resumes submitted without cover letters will not be considered.