Executive Assistant to the Chief Executive Officer ("CEO")

Key Responsibilities

  • Draft, summarize and/or proof general correspondence, announcements, forms, charts, tables, graphs, business plans, presentations, etc. as requested
  • Communicate quickly and clearly with various departments and personnel when necessary to obtain information and insight requested by CEO
  • Track multiple tasks and/or projects across departments and develop timelines for due dates
  • Answer, screen and direct phone calls, take messages, provide information with discretion, redirect calls as appropriate and arrange conference calls
  • Prepare expense reports and manage all travel arrangements and logistics for the CEO
  • Plan, coordinate and ensure the CEO's schedule is followed and respected; act as both facilitator and "gatekeeper" for direct access to the CEO's schedule and office
  • Plan and manage the execution of meetings, lunches, conferences and other events
  • Provide a bridge for smooth communication between the CEO and internal departments
  • Demonstrate leadership to maintain credibility, trust and support with senior management staff
  • Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
  • Have a sense for the issues taking place in the environment and keep the CEO updated
  • Prioritize conflicting needs, handle matters expeditiously and proactively and follow through on projects to successful completion, often with deadline pressures
  • All other duties and special projects as assigned

Experience and Qualifications

  • Proven ability to handle confidential and non-routine information with absolute discretion
  • Bachelor’s degree required
  • 4-6 years of experience supporting senior executives, preferably in the financial services or real estate industries, or transferable experience with similar level of responsibility
  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); experience in Smart Sheet, Google Maps, CoStar and contact/property databases is preferred
  • Exceptional written and verbal communication skills and ability to present information to an internal department and/or groups of employees
  • High level of initiative and a positive attitude, great judgement and grace under pressure
  • Ability to respond effectively and with high urgency to questions, sensitive issues and/or complaints
  • Exceptionally organized and attentive to details
  • Ability to work efficiently and accurately under pressure in a fast-paced environment
  • Ability to work independently with limited supervision

Please email a cover letter and resume to CareerOpportunities@GreenCourtePartners.com. Resumes submitted without a cover letter will not be considered.