Acquisitions Executive Assistant
The Acquisitions Executive Assistant will be a key member of the acquisitions team. We are looking for a standout candidate that can keep up with the fast-paced nature of our business and provide critical leverage to help drive the team’s overall success. This is a unique opportunity to be an integral part of a team of dynamic industry leaders in a high-energy, results-oriented environment.
Providing diversified administrative and support functions to the acquisitions team:
Scheduling and maintaining calendar of appointments and meetings and managing travel, including booking reservations, creating itineraries and facilitating real time travel changes
Tracking and coordinating industry conferences, marketing materials, and hosted events
Managing communication and technology tools for the group (tele/video conference, mobile, Dropbox, etc.)
Answering, screening and directing telephone calls, providing information with discretion or redirecting calls as appropriate
Data entry, mail merges, scanning, photocopying, filing, etc.
Maintaining and updating CRM database of contacts and target properties including: plotting properties/contacts in maps, inputting property information, sales information, internal valuation information, documents, creating reporting templates, etc.
Researching public records using various subscription databases and other sources
Assisting with writing, editing, word processing and formatting of internal and external presentations and transaction documentation
Preparing, submitting and monitoring expense reports and check requests
Providing general office coverage as necessary, including reception backup
Responsible for all other duties as assigned
Experience and Qualifications:
Bachelor’s degree required
2-4 years of experience supporting senior executives; preferably in the financial services or real estate industries
Advanced proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); experience in Smart Sheet, Google Maps, CoStar and contact/property databases is preferred
Exceptional written and verbal communication skills and ability to present information to an internal department and/or groups of employees
High level of initiative and a positive attitude
Ability to respond effectively and with high urgency to questions, sensitive issues and/or complaints
Exceptionally organized and attentive to details
Ability to work efficiently and accurately under pressure in a fast-paced environment
Ability to work independently with limited supervision
Qualified candidates are encouraged to submit a resume and cover letter to Emily O’Brien at firstname.lastname@example.org. Resumes submitted without cover letters will not be considered.