Acquisitions Executive Assistant

Position Overview

The Acquisitions Executive Assistant will be a key member of the acquisitions team. We are looking for a standout candidate that can keep up with the fast-paced nature of our business and provide critical leverage to help drive the team’s overall success. This is a unique opportunity to be an integral part of a team of dynamic industry leaders in a high-energy, results-oriented environment.

Key Responsibilities:

  • Providing diversified administrative and support functions to the acquisitions team:

    • Scheduling and maintaining calendar of appointments and meetings and managing travel, including booking reservations, creating itineraries and facilitating real time travel changes

    • Tracking and coordinating industry conferences, marketing materials, and hosted events

    • Managing communication and technology tools for the group (tele/video conference, mobile, Dropbox, etc.)

    • Answering, screening and directing telephone calls, providing information with discretion or redirecting calls as appropriate

    • Data entry, mail merges, scanning, photocopying, filing, etc.

  • Maintaining and updating CRM database of contacts and target properties including: plotting properties/contacts in maps, inputting property information, sales information, internal valuation information, documents, creating reporting templates, etc.

  • Researching public records using various subscription databases and other sources

  • Assisting with writing, editing, word processing and formatting of internal and external presentations and transaction documentation

  • Preparing, submitting and monitoring expense reports and check requests

  • Providing general office coverage as necessary, including reception backup

  • Responsible for all other duties as assigned

Experience and Qualifications:

  • Bachelor’s degree required

  • 2-4 years of experience supporting senior executives; preferably in the financial services or real estate industries

  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); experience in Smart Sheet, Google Maps, CoStar and contact/property databases is preferred

  • Exceptional written and verbal communication skills and ability to present information to an internal department and/or groups of employees

  • High level of initiative and a positive attitude

  • Ability to respond effectively and with high urgency to questions, sensitive issues and/or complaints

  • Exceptionally organized and attentive to details

  • Ability to work efficiently and accurately under pressure in a fast-paced environment

  • Ability to work independently with limited supervision

Qualified candidates are encouraged to submit a resume and cover letter to Emily O’Brien at Resumes submitted without cover letters will not be considered.